HRPP Forms & Templates
HRPP ANNOUNCEMENTS
🟣 HRPP Drop-In Hours @ Kitto Grad Hub -- 12:30-2 p.m. Thurs. May 16. Students, faculty, and staff are invited to ask questions about the HRPP/IRB process, general research ethics/best practices, or just say hi!
🔵 The IRB does not review full-board protocols over the summer months. The deadline for the final full-board meeting of SQ24 is May 20. (The HRPP continues to process expedited and exempt applications on a rolling basis throughout the year.)
🟢 New HRPP website coming this summer! Stay tuned for expanded support and guidance for the campus research community. (While we work on these resources, please contact the HRPP with any questions.)
Submission Forms & Training Information
Required Training
New submissions must include current (within 5 years) CITI Training for all WWU researchers, faculty advisers, and key personnel/RAs interacting with participants or identifiable data. Complete the Social & Behavioral Research -- Basic/Refresher Course (#60805473).
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Already registered for CITI? Sign in here.
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If you have not yet signed up, follow these detailed registration instructions.
Note: The HRPP does not require RCR training. But the PI is responsible for determining whether external funding agencies might require RCR and 3-year CITI expiration.
External co-investigators/key personnel interacting with participants or identifiable data should submit CITI training if accessible or OHRP Human Research Protections Training (Lessons 1 & 2 ONLY).
Acceptable Form Versions: Dated 2.1.24 forward
With your helpful feedback, we continue to make ongoing adjustments to these forms. Refer to the date on this page for acceptable versions, and do not download forms for future use. Note: As of 1.31.2024, we will not accept outdated submission forms titled IRB Application for Human Subjects Research (IRBA-HS)
We're happy to consult whether you're on the ideas stage, initial drafts, or near completion. Email the HRPP to schedule an appointment or to provide suggestions for improving forms and processes.
Remember! You must have a written HRPP determination or approval before initiating any project (including recruitment) collecting data from or about living individuals (except for publicly available data). Federal regulations prohibit retroactive determinations.
Consenting Templates
Informed consent lies at the foundation of ethical human participant research. But for some minimal-risk studies, a streamlined process proves more appropriate. These templates will help ensure you include required elements with correct approaches/terminology. Pay attention to detail and edit language accordingly. For example, if you won't collect direct identifiers, don't say you will "remove all identifiers."
We continue to refine these templates, so always download current versions from this page.
Classroom & Pedagogical Research
The Family Educational Rights & Privacy Act (FERPA) covers most student coursework, which means instructors wishing to use papers, quizzes, etc. for research purposes should obtain written consent if using direct quotes or any materials through which an individual student’s identity could reasonably be ascertained. For best practices and transparency, the HRPP recommends that instructors wishing to use student coursework for pedagogical research take the following measures:
- Include a statement of intent in the syllabus for use of non-identifiable materials, paraphrasing, and aggregated data.
- Obtain brief written consent for use of potentially identifying materials of what can be perceived as students' intellectual property (e.g., direct quotes from essays, creative works, or other unique individual contributions).
I consider my teaching a scholarly endeavor, and what I learn from you in this class can help me improve future courses. I might also draw from your assignments to create scholarship that helps other instructors improve their pedagogical (teaching) practices. But I will never use your name or other information that could identify you without your written permission. If you have any concerns, please speak with me.
Date:
Purpose of Project:
Our [unit on topic] is part of my ongoing research to examine [research objective], and I would like your permission to use examples from your [informal, reflective, and formal writing] in my scholarship. I will never include your name or information that could identify you.
The choice is entirely up to you and will not affect your grades or standing in this course (positively or negatively). If you choose to give me permission, please sign below.
Printed Name:
Signature:
Review Timelines
Final AY23-24 Full-Board Deadline/Meeting
The HRPP must receive complete full-board materials by
- 5 p.m. Mon. May 20 (Meeting ~ Mon. June 10)
To foster collaboration and streamline the process, we invite PIs (and faculty advisers) to join the Board for part of the meeting to provide clarifications.
FQ24 deadlines & meeting dates coming by the beginning of Summer.
Exempt & Expedited Submissions
Reviewed year round on a rolling basis. Timelines below reflect complete submissions ready for review (excluding holidays, University closures, etc.).
Exempt: Approx. 5-6 business days (contingent on required revisions)
Expedited: Approx. 4-7 weeks for approval (contingent on required revisions)
- Feedback to PI approx. 2-3 weeks after submission. (No PI deadline for resubmission.)
- HRPP assessment of resubmission & approval (if no further revisions necessary): 2-4 business days
Coming Soon
- Unanticipated Problem/Adverse Event Report Form
- Translator/Interpreter and Transcriptionist Confidentiality Agreement
If you need any forms above before they're posted, contact the HRPP.
For some circumstances/populations, reviewers might ask PIs to submit an additional form with more information to help assess and mitigate participant risk.
- Waiver or Alteration of Consent Request Form
- International Research Appendix
- Research with Unique Populations: Individuals with Decisional Impairment, Prisoners (or those under judicial supervision), Pregnant Individuals