Faculty Internal Grant Management
Information on this page is intended for faculty internal grant awardees and any staff members that are helping manage internal grant dollars. Please see below for important details about how to access the funds.
Award Notifications
Notification letters are sent via email after award decisions have been confirmed by the Research and Creative Activities Council Additional Grants Committee and the Vice Provost for Research.
Manuscript Preparation and Mini Grants are accepted on a rolling basis and notification letters are sent regularly.
See the specific grant pages for when you can expect to hear back.
Duration of Grants
Manuscript Preparation Grant: 12 months
Mini Grant: 12 months
Pilot Project Grant: 12 months
Summer Teaching & Research: Summer noted in application
Accessing Funds
Details of how to access funds are included in your letter. When you are ready to spend down your grant you will need your award number (activity code) that was included in the award letter.
Award Numbers (Activity Codes)
- Manuscript Publication Grant award numbers start with "MS"
- Fast Index: FSMFS
- Mini Grant award numbers start with "MF"
- Fast Index: FSMFS
- Pilot Project Grant award numbers start with "RC"
- Fast Index: FSRAC
Summer Research & Summer Teaching Grants
Summer Teaching and Summer Research funds are paid via Personnel Action Form (eSign form) that is initiated by RSP staff.
Are you traveling on an internal grant?
If you are traveling on an internal grant you will need to submit a Travel Authorization form. This form must be completed before any travel or accommodations are booked!
Be sure to check out the Travel Services website Before you Travel page.
Questions? Contact Travel Services at Travel.Services@wwu.edu.
PCard Instructions
Do NOT use the "grant" checkbox on Pcard reviewer for Internal Grants. The award number is also the Activity Code.
For assistance accessing your JP Morgan account see the Treasury Services payment card page.
Questions? Contact us at rsp@wwu.edu.
Changes to Budget
Expenditures deviating from the award budget must be pre-approved by the Vice Provost for Research. Prepare a new budget and justification explaining why there is a change and contact us at rsp@wwu.edu.
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